Privacy Policy
Last updated: May 2026
1. What we collect
Account data: email address, name (if provided), and account preferences when you sign up.
Receipt data: when you scan a receipt, the photo is sent to an AI processor to extract item names, quantities, and prices. FitMunch does not keep the original receipt photo on our servers after the scan response. Extracted item and nutrition data may stay with your account if you save a meal, plan, or log.
Food and nutrition data: meals you log, foods you add to your pantry, shopping lists you create, meal plans you build, and nutrition preferences you set.
Usage data: pages visited, features used, and anonymised interaction data to improve FitMunch.
PT/client relationship data: if you connect with a personal trainer through FitMunch, your trainer may view shared nutrition and meal plan data you've opted into sharing.
2. How we use your data
- To provide the FitMunch service: receipt scanning, meal planning, nutrition tracking, shopping lists, pantry management.
- To improve our AI extraction and food matching accuracy.
- To communicate service updates, billing, and support responses.
- To personalise your experience: meal suggestions, nutrition insights, and food recommendations.
We do not sell your personal data to third parties.
3. AI and automated processing
FitMunch uses AI to extract items from receipt images and match them to nutrition data. The photo is sent to our AI provider for that scan, then discarded on FitMunch servers. Extracted text and macros may be stored if you save them to your account.
4. Data storage and security
Your data is stored on secure cloud infrastructure with encryption at rest and in transit. We use industry-standard security practices and regularly review our systems.
5. Data sharing
We share data only:
- With your personal trainer, if you've connected your account and opted into sharing.
- With our service providers (hosting, AI processing, payment processing via Stripe) under data processing agreements.
- When required by law or to protect our rights.
6. Your rights
You can:
- Access your data by emailing support@fitmunch.com.au.
- Request deletion of your account and all associated data.
- Opt out of AI-based receipt processing at any time.
- Export your meal plans, food logs, and pantry data.
- Withdraw PT sharing at any time from your account settings.
7. Cookies
We use essential cookies for authentication and session management. We do not use advertising or tracking cookies.
8. Children
FitMunch is not intended for users under 13. We do not knowingly collect data from children.
9. Changes
We'll notify you of material changes to this policy via email or in-app notice before they take effect.
10. Contact
Privacy questions: support@fitmunch.com.au
Data deletion requests: support@fitmunch.com.au
FitMunch provides general food planning support. It is not a medical device and does not provide medical advice.